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User Profiles

There are two types of User Profiles - user profiles and admin profiles.  

  • A User Profile grants users specific permissions in a given project, such as the permissions to create a test case or to execute a test run.
  • An Admin Profile grants users specific permissions across projects, such as the permission to create projects or to manage system configurations. 

qTest Manager already provides several profiles out of the box, but you can modify and add more profiles to suit your needs.  Here are some profiles that are particularly useful.

  • Project Admin: This User Profile has the ability to Manage Project Settings within a given project as well as the ability to invite other users to the project and grant them permissions.  You can assign more than one Project Admin to a project.
  • Administrators: This Admin Profile (also referred to as Site Administrator) has all administrative permissions by default.  The individual who signed up for the account will automatically have this profile, but you can also grant other users with this profile as well.  You cannot customize the permissions for this profile, as qTest Manager business rules depend on this profile.  If you would like to customize an Admin Profile, you can create a new Admin Profile (see instructions below).

HINTS: 

  • We recommend limiting the number of Site Administrators to minimize making changes across your account.  Similarly, we recommend limiting the number of Project Admins per project.
  • Although Site Administrators have the ability to create projects and manage users, they are not automatically added to every project.  If you are a Site Administrator and want to work on a project, make sure you are added to that project.

Create and Modify User Profiles 

qTest Manager provides several user profiles out of the box.  You can continue to use those as-in or modify them to suit your needs.  You can also create a new User Profile by following these steps.

Create User Profile

  1. Click the User Profiles tab.  To create a User Profile, from the left panel, select Add New User Profile icon (the second icon).



  2. Enter the User Profile name in the top field, such as Project Level Only Permissions.  Then, select all the checkboxes in the Project area of the page to create releases, edit releases and builds, delete releases, create builds, and delete builds.



  3. Click the Save button  

Create Admin Profile

  1. To create an Admin Profile, from the left panel, select the Add New Admin Profile icon (the first icon).  Enter the Admin Profile name in the top field, such as Edit Users Only.  Then, select the check boxes to Edit User Profiles and View User Profiles.  



  2. Click the Save button    

Assign Default User Profile to User

Once you have reviewed the User and Admin Profiles to suit your needs, you can put them to use by assigning users a default User Profile or assigning users an Admin Profile in Licenses - Users.

  • You can assign a user a default User Profile so that they are automatically assigned certain project permissions when they're added to a project.  To do so, follow these steps.
    1. Go to Site Administration and click the Licenses - Users tab.
    2. In the drop-down list in the User Profile column, select the default profile you wish to assign this user.  Then, click the Save button.



  • You can also assign a user with an Admin Profile so that they have administrative permissions across projects.
    1. Go to Site Administration and click the Licenses - Users tab.
    2. From the drop-down list in the Admin Profile column, select the admin profile.  You can use the Administrators profile that is provided by the system to provide the most control.  Then, click the Save button.


Delete User Profile

To remove an Admin or User profile, perform the following steps.

  1. Click the User Profiles section of Site Administration.
  2. Select the profile you want to remove from the list of profiles shown on the left.
  3. Click the Delete selected profile button to delete it.

HINTS:

  • You cannot remove the “Administrators” Admin profile and the “Project Admin” User Profile, as qTest Manager business rules depend on these two default profiles.
  • You cannot remove a profile that is currently assigned to a user.  To remove this profile, you must first remove the profile from any users.

Bulk Assign User Profiles

If you would like to add a user (or more than one user) to multiple projects and assign user profiles for those projects at once, you can do so from the Licenses – Users tab of Site Administration panel. 

  1. Click the Assign Projects button.
  2. In the Assign Projects dialog, input the user(s) you wish to add to projects.
  3. Using the check boxes, select the project(s) and then select the User Profile for each project from the User Profile drop-down list next to each project. 
  4. Click the Save button to invite these users into those projects with the selected user profiles.

  5. A notification email is sent to each user indicating he is invited to the project.  Once the user is invited to the project, he can access the project by selecting it in the drop-down list from the qTest Manager header, as shown below.

     

Assign Different User Profiles for Different Projects 

As a site administrator, you have the ability to grant a user with different permissions for different projects using user profiles.  To do so, perform the following steps.

  1. From the Licenses - Users tab of Site Administration, find the user in the User Table.
  2. Click the Assign Projects icon in the row containing the user (the third icon in the Action column).  

    The Assign Projects dialog box is displayed.



  3. Using the checkboxes, select the project(s) along with the user profile(s).  Once the project(s) and user profile for the project(s) are selected, click the Save button.



  4. A notification email is sent to the user indicating he is invited to the project.  Once the user is invited to the project, he can access the project by selecting it in the drop-down list from the qTest Manager header, as shown below.

     
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